Last minute information for attendees
20th June 2013
There's not too long to wait until the start of the Strategic Science in Antarctica conference, and we hope you’re as excited as we are!
The final conference program is now available. You will receive a printed copy of this program in your satchel at registration, and a USB containing all the conference abstracts.
Registration
Registration for the conference will be open from 7:30am on Monday in the foyer of the Stanley Burbury theatre. Please make sure you arrive in plenty of time to collect your registration pack before the start of the conference at 9am.
If you are an Australian Antarctic Division employee, a special registration session will be available for you from 11am – 1pm in the Science Planning and Coordination office in the Davis building at the AAD on Friday. Collect your registration pack early and avoid the Monday rush.
Are you on Twitter? Join the conversation using the official conference hashtag #AntSci13. Follow @AntarcticScienc for updates before, during and after the conference.
Presenters
Giving an oral presentation? Make sure you’ve checked the final program and know when you’re presenting.
The theatres at the conference will have a data projector, computer (with external speakers), lectern and microphone. Multimedia clips should be embedded in your slides. Please bring your presentation and any associated media files with you to the conference on a memory stick. A dedicated speakers’ preparation area will be located directly outside one of the main entries to Theatre 1. An audiovisual technician will be present to load your presentation. All presentations will be run from a central presentation computer, however if you have a particularly large or complex presentation, which includes multiple media files, we suggest you bring your own laptop as a backup. As we have a very full program, please make sure you upload your slides the day before you are due to present (or by 8:30am if you are presenting on Monday).
The AV Technician will be available to upload your presentation at the following times:
Monday 7:30am – 5:30pm
Tuesday 7:45am – 5:30pm
Wednesday 7:45am – 5:30pm
Thursday 8:15am – 4:00pm
Posters
Presenting a poster? The schedule for poster presentations is now online. Please check which board number your poster is on and for which days; when you are giving your one-minute snapshot talk; and when you are required to attend your poster during a viewing session.
If your poster will be shown on Monday and Tuesday, please install your poster by 9am Monday morning, and remove it by the end of morning tea on Tuesday.
If your poster will be shown on Tuesday and Wednesday, please install your poster during lunchtime on Tuesday, and remove it by the end of afternoon tea on Wednesday.
Velcro to affix your poster will be provided, and a staff member will be available to assist you.
Your one minute snapshot talk will be an oral presentation only – no presentation slides will be shown.
Social functions
If you are attending the Government House welcome reception on Monday, make sure you pack appropriately! The dress code for Government House is Lounge Suit/Day Dress – casual clothes should not be worn.
Tickets for the Tuesday conference dinner are no longer available online, however if you have not yet bought a dinner ticket and would like to attend, tickets will be available from the registration/information booth from Monday. The dress code for the dinner is smart casual.
Questions?
If you have any questions about your registration, please contact Conference Design.
For other questions, check the conference website, or contact the conference committee.
We look forward to seeing you on Monday!
